February 26, 2024

Boost Your Productivity: 10 Trello Tips and Tricks That Will Change the Way You Work Forever!

In today’s fast-paced digital world, staying organized and productive is crucial. With so many tasks to juggle and deadlines to meet, it’s easy to feel overwhelmed. Thankfully, there are tools out there that can help streamline your workflow and boost your productivity. One such tool is Trello – a popular project management application that allows you to create boards, lists, and cards to organize your tasks and collaborate with your team. In this blog post, we’ll explore 10 Trello tips and tricks that will revolutionize the way you work and help you accomplish more in less time.

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Are you tired of feeling overwhelmed by your never-ending to-do list? Do you want a simple and effective way to stay organized and boost your productivity? Look no further than Trello! With its intuitive interface and powerful features, this project management application can revolutionize the way you work.

In this blog post, we’ll explore 10 Trello tips and tricks that will transform the way you approach your work, helping you accomplish more in less time. From customizing your boards to integrating with other apps, we’ll cover everything you need to know to supercharge your productivity.

So, let’s dive in and discover how Trello can change the way you work forever!

1. Customize Your Boards

When it comes to Trello, customization is key. By tailoring your boards to fit your unique workflow, you can streamline your tasks and stay organized. Here are a few ways you can customize your boards:

Board Backgrounds

Trello allows you to choose from a variety of board backgrounds, including solid colors, patterns, and even your own custom images. By selecting a background that resonates with you, you can create a workspace that is visually appealing and inspiring.

Board Layout

Trello offers two types of board layouts: list view and kanban view. List view allows you to organize your tasks in vertical lists, while kanban view allows you to visualize your workflow with movable cards. Experiment with both layouts to find the one that suits your needs best.

List Organization

Within each board, you can create multiple lists to represent different stages of your workflow. For example, you could have lists titled “To Do,” “In Progress,” and “Completed.” This allows you to track the progress of your tasks and easily prioritize your work.

Card Customization

Trello cards are like digital sticky notes that represent individual tasks or projects. They can be customized with labels, due dates, descriptions, and more. By utilizing these card features, you can add context and important details to your tasks, making it easier to stay focused and productive.

To summarize, customizing your Trello boards is essential for creating a workspace that suits your needs and helps you stay organized. Experiment with different backgrounds, layouts, and list organization to find what works best for you.

2. Utilize Labels and Due Dates

Labels and due dates are powerful features in Trello that can help you prioritize tasks and stay on top of deadlines. Here’s how you can make the most out of these features:


Labels in Trello are like color-coded tags that you can attach to your cards. They can represent categories, priorities, or any other classification system you prefer. For example, you could have labels for “Urgent,” “Important,” and “Low Priority.” By assigning labels to your cards, you can quickly identify which tasks require immediate attention and which can be postponed.

Due Dates

Setting due dates for your tasks is crucial for effective time management. Trello allows you to specify deadlines for individual cards, which are then displayed prominently on your boards. This visual reminder ensures that you never miss an important deadline again.

Additionally, Trello offers helpful features such as reminders and calendar syncing, which can further enhance your ability to meet deadlines and manage your time effectively.

To summarize, utilizing labels and due dates in Trello is essential for prioritizing tasks and staying on top of deadlines. Whether you use labels to categorize your tasks or set due dates to ensure timely completion, these features can significantly boost your productivity.

3. Automation with Butler

Trello’s Butler is a powerful automation tool that can save you time and effort by automating repetitive tasks. Here are a few ways you can leverage Butler to streamline your workflow:

Rule-Based Triggers

Butler allows you to create custom rules that automatically trigger specific actions when certain conditions are met. For example, you can set up a rule that moves a card to a specific list when it’s labeled as “Completed.” This automation eliminates the need for manual card movements, saving you valuable time.

Scheduled Commands

With Butler, you can schedule recurring commands to be executed at specific intervals. For instance, you could set up a command that moves all overdue tasks to a list called “Follow Up” every Friday afternoon. This ensures that no tasks slip through the cracks and helps you stay organized.

Button-Based Commands

Trello’s Butler also offers button-based commands, which allow you to perform specific actions with a single click. You can create buttons that move cards, assign members, add labels, or even generate checklists—all with a simple click. This feature makes it easy to perform repetitive tasks quickly and efficiently.

To summarize, leveraging Trello’s Butler can automate repetitive tasks and save you time and effort. By setting up custom rules, scheduling commands, and using button-based commands, you can streamline your workflow and focus on more important tasks.

4. Master the Art of Checklists

Checklists are a simple yet powerful tool that can help you break down complex tasks into manageable steps. In Trello, checklists are represented as subtasks within a card. Here’s how you can master the art of checklists:

Creating Checklists

To create a checklist in Trello, simply open a card and click on “Checklist.” From there, you can add individual items to your checklist by typing them into the provided field. You can also add due dates and assign members to each checklist item for additional organization and accountability.

Checklist Progress

Trello displays the progress of a checklist using a visual indicator, showing you how many items have been completed. This feature allows you to track your progress at a glance and ensures that no step is missed.

Checklist Templates

If you find yourself creating similar checklists repeatedly, Trello’s checklist templates can save you time. You can create a template with pre-defined checklist items and reuse it on multiple cards. This is especially useful for recurring tasks or projects with standardized processes.

Convert Checklists to Cards

In some cases, a checklist may become more complex and warrant its own separate card. Trello allows you to convert checklist items into cards with a single click. This allows you to expand on the details of each item and track their progress independently.

To summarize, mastering the art of checklists in Trello can help you break down complex tasks, stay organized, and track your progress effectively. By creating checklists, monitoring checklist progress, utilizing templates, and converting checklists to cards when needed, you can improve your productivity and ensure nothing falls through the cracks.

5. Collaborate with Team Members

Trello is not just a tool for individual productivity—it’s also a powerful platform for collaboration. Whether you’re working with a small team or an entire organization, Trello offers features that facilitate seamless collaboration. Here’s how you can make the most out of Trello’s collaborative capabilities:

Assigning Members

Assigning members to cards in Trello allows you to delegate tasks and responsibilities effectively. Simply select the card, click on “Members,” and choose the appropriate team members to assign. This ensures that everyone knows who is accountable for each task and encourages collaboration.

Mentioning Team Members

Trello allows you to mention team members within card comments and descriptions. By using the “@” symbol followed by the team member’s name, you can notify them and draw their attention to specific tasks or discussions. This feature promotes open communication and facilitates collaboration.

Activity Log

The activity log in Trello keeps track of all changes made to cards, allowing you to see who did what and when. This log provides transparency and accountability within the team, ensuring that everyone is aware of the progress and updates related to each task.

File Attachments

Trello allows you to attach files to cards, making it easy to share important documents and collaborate on projects. Whether you need to share design files, spreadsheets, or presentations, simply attach the files to the relevant card, and your team members can access them with ease.

To summarize, leveraging Trello’s collaborative features can improve team communication, enhance accountability, and promote seamless collaboration. By assigning members, mentioning team members, utilizing the activity log, and attaching files, you can work together effectively and achieve your goals faster.

6. Utilize Power-Ups

Trello’s Power-Ups are integrations with external services and applications that extend the functionality of your Trello boards. These integrations can help you streamline your workflow, automate tasks, and enhance collaboration. Here are a few popular Power-Ups that you can utilize:


Trello offers several calendar Power-Ups that allow you to view your boards and cards in a calendar format. This is particularly useful for tracking due dates and milestones, giving you a bird’s-eye view of your schedule.

Time Tracking

If you need to track the time spent on various tasks, Trello’s time tracking Power-Ups can be immensely helpful. These integrations allow you to log the time spent on cards, providing valuable insights into your productivity and helping you identify areas for improvement.

Cloud Storage Integration

Trello’s cloud storage Power-Ups, such as Google Drive and Dropbox, enable you to attach files directly from your preferred storage solution. This integration ensures that all your important documents are readily accessible within Trello, eliminating the need to switch between different applications.

Communication Tools

Integrating Trello with communication tools like Slack or Microsoft Teams can enhance team collaboration and streamline communication. These Power-Ups allow you to receive notifications, updates, and comments from Trello directly in your chosen communication platform.

To summarize, leveraging Trello’s Power-Ups can significantly enhance your productivity, streamline your workflow, and integrate with other tools you use. Whether you need calendar synchronization, time tracking, cloud storage integration, or improved team communication, there’s a Power-Up for practically every need.

7. Keyboard Shortcuts

If you’re a fan of keyboard shortcuts and enjoy navigating applications without taking your hands off the keyboard, you’ll love Trello’s extensive list of shortcuts. By using keyboard shortcuts, you can perform various actions quickly and efficiently. Here are a few keyboard shortcuts that can come in handy:

Navigation Shortcuts

  • B: Open board menu
  • C: Open card menu
  • F: Search in Trello
  • G then B: Go to a specific board
  • G then C: Go to a specific card

Card and List Actions

  • Enter: Open card details
  • Space: Archive/unarchive a card
  • D: Add due date to card

Board Actions

  • N: Create new card
  • B: Open board menu
  • P: Add new checklists
  • T: Add new label

To summarize, mastering Trello’s keyboard shortcuts can save you significant time and improve your overall productivity. By familiarizing yourself with common navigation shortcuts, card and list actions, and board actions, you can navigate Trello with ease and efficiency.

8. Make Use of Templates

Trello offers a wide range of pre-built templates that can jumpstart your productivity and help you get started quickly. These templates cover a variety of use cases, from project management to personal task tracking. Here are a few popular template categories:

Project Management

Trello’s project management templates are ideal for organizing complex projects and ensuring that all tasks and milestones are accounted for. These templates typically include lists for project planning, task assignment, progress tracking, and more.

Content Creation

If you’re a content creator, Trello’s content creation templates can help you stay organized and maintain a consistent publishing schedule. These templates often include lists for idea generation, content planning, writing, editing, and promotion.

Event Planning

Planning an event can be a daunting task, but Trello’s event planning templates can simplify the process. These templates typically include lists for tasks like venue selection, vendor management, marketing, and attendee tracking.

Personal Productivity

Trello’s personal productivity templates are designed to help individuals stay organized and accomplish their personal goals. Whether you’re managing a household to-do list, planning a vacation, or tracking your fitness progress, there’s a template to suit your needs.

To summarize, leveraging Trello’s pre-built templates can save you time and provide a solid foundation for your projects. Whether you need help with project management, content creation, event planning, or personal productivity, Trello’s templates have you covered.

9. Advanced Search Techniques

As your Trello boards grow in size and complexity, finding the right information at the right time can become challenging. That’s where Trello’s advanced search techniques come in. Here are a few search operators that can help you quickly locate cards and information:

Search by Keyword

To find cards that contain specific keywords, simply enter the keyword in the search bar. Trello will automatically filter the cards based on the keyword you provided.

Search by Labels

If you’re looking for cards with specific labels, you can enter the label name in the search bar. Trello will display all cards that have that particular label assigned to them.

Search by Due Dates

To find cards with specific due dates, you can enter the date in the search bar using the format “due:YYYY-MM-DD.” Trello will display all cards that are due on or before the specified date.

Combination Searches

Trello allows you to combine search operators to create more complex searches. For example, you can search for cards that contain a specific keyword and have a particular label assigned to them.

To summarize, mastering Trello’s advanced search techniques can help you quickly locate cards and information, saving you valuable time and improving your productivity. By using search operators for keywords, labels, due dates, and combining multiple search operators, you can find the information you need with ease.

10. Integrate with Other Apps

Trello’s ability to integrate with other applications and services is a game-changer when it comes to productivity. By seamlessly connecting Trello with your favorite tools, you can automate tasks, centralize information, and enhance collaboration. Here are a few popular integrations you can explore:

Email Integration

Trello offers email integration that allows you to create cards directly from your email inbox. Instead of copying and pasting information, you can forward emails to a designated Trello email address, and they will be converted into cards automatically.

Time Tracking Tools

By integrating Trello with time tracking tools like Toggl or Harvest, you can effortlessly log the time spent on each task. This integration provides valuable insights into your productivity and ensures accurate time tracking.

Communication Apps

Integrating Trello with communication apps like Slack or Microsoft Teams enhances collaboration and streamlines communication. You can receive Trello notifications, updates, and comments directly in your chosen communication platform, keeping you in the loop at all times.

Cloud Storage

Trello seamlessly integrates with popular cloud storage services like Google Drive and Dropbox. By attaching files directly from your preferred cloud storage, you can centralize all project-related documents and ensure easy access for team members.

To summarize, integrating Trello with other apps and services can supercharge your productivity, automate tasks, and streamline collaboration. Whether you need email integration, time tracking, communication app integration, or cloud storage connectivity, Trello has you covered.


In conclusion, Trello is a powerful project management tool that can revolutionize the way you work. By customizing your boards, utilizing labels and due dates, automating tasks with Butler, mastering the art of checklists, collaborating with team members, leveraging Power-Ups, using keyboard shortcuts, making use of templates, applying advanced search techniques, and integrating with other apps, you can supercharge your productivity and accomplish more in less time.

Now it’s time for you to put these Trello tips and tricks into action. Experiment with different features, explore new ways to optimize your workflow, and watch as your productivity soars to new heights. Don’t settle for a chaotic and disorganized work environment—embrace Trello and change the way you work forever!

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